Connect A6 to Zoom to quickly create Zoom meetings within A6 and manage your Zoom user accounts. Group members can join Zoom meetings through the A6 Church Connect app or on the Congregational portal.

When you create a Zoom meeting from A6, your group members will receive meeting reminders with all the information on how to join the Zoom meeting, including using your church app. A6 automatically records attendance when a group member joins a Zoom meeting.

On the administrative side, A6 makes managing Zoom users easy by associating Zoom user accounts to group leaders and individuals in your church database.

Getting started

Prerequisites:

• A paid Zoom account (not a free account). Visit www.zoom.us to sign-up. If you already have a Zoom account, make sure it's using the Pro, Business, Education, or Enterprise plan.
• Signed up to use A6 groups
• Administrative privileges for your church's A6 account
  

Enabling the Zoom integration:

1. Login to A6 and click the user icon on the far-right side of the top navigation bar.
2. Click Settings
3. Click Integrations
4. In the Zoom section, click Connect Zoom.
5. Follow the instructions on the screen to login to Zoom and authorize A6 to access your account
6. You will be redirected back to A6 after completing the steps and see a green "Connected" icon in the Zoom section.

Managing Zoom users

For each group where you want to use Zoom meetings, at least one of the group leaders must have a Zoom user account associated with your church Zoom account. There are two ways to add a Zoom user:

Managing users from the integrations page:

1. Login to A6 and click the user icon on the far-right side of the top navigation bar.
2. Click Settings
3. Click Integrations
4. In the Zoom section, click Manage users.
5. Click the blue New User button to invite one of the individuals in A6 to join Zoom.
6. Search for the individual's name and select the person you would like to invite.
7. In the New Zoom user modal that appears, verify the email address is correct and choose whether you want this new user account to be a free account or a paid/licensed account. New paid accounts use the same plan as the user who set up the Zoom integration (Pro, Business, Education, or Enterprise).
8. Click the blue Submit button.
9. Zoom will send an email to the individual with instructions for setting up their Zoom account. Once the user completes the steps to sign-up for Zoom, you will be able to create Zoom meetings for this user.

Managing users from the group members page:

1. Login to A6, click the Groups tab in the top navigation bar and choose a group from the list.
2. Click the Members tab.
3. Find a group leader, and in the dropdown on the right side of the row, click Invite to Zoom.
4. In the New Zoom user modal that appears, verify the email address is correct and choose whether you want this new user account to be a free account or a paid/licensed account. New paid accounts use the same plan as the user who set up the Zoom integration (Pro, Business, Education, or Enterprise).
5. Click the blue Submit button.
6. Zoom will send an email to the individual with instructions for setting up their Zoom account. Once the user completes the steps to sign-up for Zoom, you will be able to create Zoom meetings for this user.

Creating Zoom meetings

To add a Zoom meeting to a new group meeting:

1. Login to A6, click the Groups tab in the top navigation bar and choose a group from the list.
2. Click the Attendance tab.
   
3. Click the blue New meeting button.
4. Fill in the date and time for the meeting and then click the checkbox next to Add a Zoom meeting.
5. Choose from the list of options for the type of Zoom meeting to add. You will almost always want to choose the Create a new Zoom meeting option.
6. After clicking Submit, you'll notice a small camera icon next to the meeting in the attendance grid, indicating a Zoom meeting is set up for this meeting. Hovering your cursor over the image will display the Zoom Meeting ID and password. You can also find this information by clicking the Actions button and choosing Edit meeting from the dropdown menu.

To add a Zoom meeting to an existing group meeting:

1. Login to A6, click the Groups tab in the top navigation bar and choose a group from the list.
2. Click the Attendance tab.
   
3. For the meeting you would like to edit, click the Actions button, and choose Edit meeting from the dropdown.
4. Click the checkbox next to Add a Zoom meeting.
5. Choose from the list of options for the type of Zoom meeting to add. You will almost always want to choose the Create a new Zoom meeting option.
6. After clicking Submit, you'll notice a small camera icon next to the meeting in the attendance grid, indicating a Zoom meeting is set up for this meeting. Hovering your cursor over the image will display the Zoom Meeting ID and password. You can also find this information by clicking the Actions button and choosing Edit meeting from the dropdown menu.

Joining a Zoom meeting

Group members can join a Zoom meeting created in A6 by using the various apps provided by Zoom (mobile, desktop, etc.).

Group members can also join a Zoom meeting from the congregational portal. When logged in to the portal, group members will see a link to join upcoming meetings from the homepage. Meetings begin appearing on the homepage one hour before the meeting. Members can also click the Groups tab, find their group, and see all upcoming meetings.

Disconnecting the Zoom integration

Disconnecting Zoom from A6 will remove all Zoom data from your A6 account, including the Zoom meeting IDs associated with A6 group meetings and the mappings between A6 individuals and Zoom user accounts.

To disconnect Zoom from A6:

1. Login to A6 and click the user icon on the far-right side of the top navigation bar.
2. Click Settings
3. Click Integrations
4. In the Zoom section, click the green Connected button.
5. In the confirmation modal that appears, type DELETE in the textbox to confirm you want to remove the A6 and Zoom integration.
6. Click the red Remove Integration button.